Fill in your details, pick a style, and copy a polished signature straight into Gmail or Outlook.
Paste into Gmail → Settings → Signature, or Outlook → Signatures.
A signature has one job: let the person reading know who you are and how to reach you, without getting in the way of the message. Four to six lines is right. Beyond that it starts competing with what you actually wrote.
What to leave out: your email address (they are already reading your email), multiple phone numbers, social icons for accounts you never post to, inspirational quotes, and large images of your logo.
Settings → See all settings → General, then scroll to Signature. Paste the generated signature directly into the box — Gmail preserves the formatting because it is pasting HTML rather than plain text. Set it for both new emails and replies, and remember Gmail keeps separate signatures per send-as address.
In new Outlook and the web version: Settings → Mail → Compose and reply. In classic desktop Outlook: File → Options → Mail → Signatures. Paste into the editor rather than using “insert HTML”, which older versions handle badly.
Outlook renders email with Microsoft Word’s engine, not a browser one. It ignores a lot of modern CSS, which is why signatures built with flexbox or CSS grid collapse into a stack. Table-based layouts survive — which is why the generated signature uses them, unfashionable as that is.
Mail → Settings → Signatures. Untick “Always match my default message font” first, or Apple Mail will strip the formatting as you paste.
Most email clients block remote images by default, so anyone seeing your signature for the first time sees a broken placeholder where your logo should be. That is worse than no logo. If you use one, keep it small, host it somewhere permanent, and make sure the signature still reads correctly without it.
If several people need matching signatures, generate one, agree the layout, and have everyone use the same structure with their own details. Consistency across a team does more for how you look than any individual design choice.
Settings → See all settings → General → Signature. Paste the signature into the box and set it for new emails and replies. Gmail keeps a separate signature for each send-as address.
Outlook renders email using Word's engine rather than a browser one, so it ignores much modern CSS. Signatures built with tables survive; those built with flexbox or grid collapse.
Only if it still reads well without one. Most clients block remote images by default, so first-time recipients often see a broken placeholder instead.
Four to six lines. Beyond that it starts competing with the message itself.
No. The recipient is already reading your email, so the address is redundant — use the space for something they do not already have.